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What to do when invited to join a team in Hourspent
18 January, 2024

What to do when invited to join a team in Hourspent

Bernetta G
Bernetta G

When invited to join a team in Hourspent, it's an exciting opportunity to collaborate and contribute to shared goals. Here are some steps you can take to ensure a smooth on-boarding process and integration into the team:

Create an Account or Sign in to Hourspent:

Create an account or sign in to Hourspent: To join a team in Hourspent, you have to create an account. It takes 10 seconds to create an account in Hourspent. If you already have an account, you need to sign in to your Hourspent account and accept the invitation. Respond to the invitation as soon as possible to show that you are eager and responsive.

Express Gratitude:

When you sign into your Hourspent account, express gratitude for the invitation. Let them know you appreciate the opportunity to be part of the team. Show enthusiasm and appreciation for the opportunity. Expressing gratitude when invited to join a team in Hourspent is an important step to start on a positive note with your new client or team. Expressing gratitude is a polite thing to do and one of the ways to start building positive relationships with your new client or team.

In your Hourspent Workstream, you can send a thank-you message to the client or team leader. Express your appreciation for the opportunity and reiterate your excitement about joining the team. Let them know that you are grateful for the chance to contribute to their project. If you can convey your enthusiasm for the tasks assigned to you, do it. Avoid being overly casual, but make sure your gratitude and excitement come through genuinely.

Introduce Yourself:

When granted access to other team members, briefly introduce yourself, your background, and your skills. This can help your new team members get to know you. Inquire about the on-boarding process which may include training sessions, meetings, or documentation that will help you integrate into the team seamlessly.

Make them Believe in you:

Some clients or team leaders may not be confident in their decision to have you join their team. Because of this, they may not grant you access to other team members. However, see this as an opportunity to communicate your confidence and ability to contribute effectively to the team and achieve success in your new tasks. This shows your commitment and belief in your skills and can make the team leader or client rest assured they choose the right talent.

At some point, reassure your new client or team leader of your commitment to the tasks and project. Let them know that you're dedicated to making a positive impact. If the invitation lacks details, seek clarification on key points such as expected deliverables. During a follow-up conversation in your Hourspent Workstream, politely ask about the next steps. This demonstrates your eagerness to get started.

Keep your language professional and concise. Gather information about the team, its goals, and any ongoing projects. This will help you familiarize yourself with what to work on and make them believe in you.

Clarify Expectations and Discuss Terms:

Make sure to clarify expectations regarding your responsibilities, deadlines, and specific requirements. Understanding these details early on will contribute to a smoother on-boarding process. If the invitation involves a one-off job or a reoccurring project, discuss terms such as compensation, expected working hours, and any other relevant details. It is important to have a clear understanding of the terms before committing.

Attend Meetings and Network:

Always be one of the first to show up during meetings. If possible, show up 10 minutes before the meeting to create room for small talk and provide an opportunity for more in-depth introductions before the meeting commences.

Most clients using Hourspent have distributed teams. You may be living in a different time zone from others. Get to know what time in your time zone is the meeting time. If joining the team in Hourspent involves changes to your schedule, update your calendar accordingly. This includes noting dates such as the start date and any initial meetings.

Connect with your new team members on professional networking platforms to help you start building relationships outside of work in Hourspent. Approach the experience with an open mind and a willingness to learn. Be receptive to feedback and take the initiative to learn about the team culture.

Be Active in Team Activities:

When you log into your Hourspent account to work on any of the team tasks assigned to you, ensure there is a green dot on your profile picture to show you are online so everyone can see you are online. If there's no task assigned to you, don't wait for tasks to be assigned – look for opportunities to contribute and demonstrate your value to the team. Foster positive relationships with your team members. Attend team events, participate in discussions, and be a collaborative team player.

Remember that communication is the key throughout this process and joining a new team is mutual. Keep the lines of communication open and be proactive in seeking information and clarifications. Both you and the team can benefit from effective communication, openness, and a collaborative mindset in Hourspent.

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